Edit or cancel a session

Who can make changes

Open the session and check the organiser actions shown for your role.

The session host can manage their session. An eligible public-group administrator may also see management actions for a public-group session. Private-session management remains with the host.

If an edit or cancellation action is not shown, your role or the session state does not currently permit that action.

Edit the session

1. Open Sessions and choose My Sessions.
2. Open the session you organise.
3. Select the available edit action.
4. Change only the fields that remain editable.
5. Review the updated summary.
6. Save the changes and wait for the session detail to refresh.

Check the date, time zone, venue, capacity, minimum-player requirement, cost information and player notes before saving.

Restrictions after players join

Some core details can be locked after a player joins or reserves. In particular:

• capacity cannot be reduced below the current player count;
• post-paid capacity or minimum settings can be restricted after the first card reservation;
• minimum-player deadlines must continue to satisfy the applicable timing rule; and
• paid-session changes must remain consistent with existing reservations.

If a field is locked, explain the change to players in session chat and cancel the session when the existing session can no longer proceed safely or accurately.

Edit or cancel a recurring occurrence

Each occurrence in a recurring series is a separate session after creation.

Open the specific date you want to manage. Editing or cancelling that occurrence does not automatically change the other dates in the series.

Cancel a session

1. Open the session.
2. Select the available cancellation action.
3. Review the warning and confirm the correct occurrence.
4. Wait for the session to show its cancelled state.

Cancellation notifies affected players and closes active participation. Completed pre-paid payments enter the refund process. A cancelled Reserve First, Pay Later session is not finally charged; any legacy temporary authorisation is released.

What happens next?

Reopen the session to confirm the saved changes or cancelled status. Check session chat and notifications for participant updates, and contact support if payment handling does not progress as expected.